CITY OF LYNN HAVEN
CITY COMMISSION MEETING MINUTES
FEBRUARY 12, 2002 - 7:00 P.M.
The City Commission held a regularly scheduled meeting on Tuesday, February 12, 2002 at 7:00 p.m.
in the Commission Meeting Room at City Hall.
Present:
Walter T. Kelley, Mayor
Harold Haynes, Mayor Pro Tem/Commissioner
Antonius G. Barnes, Commissioner
Roger P. Schad, Commissioner
Frances Wittkopf, Commissioner
John B. Lynch, City Manager
Robert D. Sale, City Attorney
Alan Stever, Police Lieutenant
Mayor Kelley called the meeting to order and Commissioner Barnes gave the Invocation. The Pledge
of Allegiance followed.
Item #3. Mayor's Report:
Mayor Kelley stated that he spent three days in Tallahassee and reported
that this will be a tight year. He further reported that this was the best audit in years. He thanked the
Commission and Staff for making it happen.
Item #4. Commissioner's Report:
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Wittkopf:
- Commissioner Wittkopf reported that she too had been in Tallahassee visiting
with the different legislators; Ms. Wittkopf stated that she will attend Legislative
Action Day in Tallahassee on February 20, 2002. Commissioner Wittkopf
announced that she would seek re-election to her Commission Seat #1 in the
upcoming election
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Schad: No report.
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No report.
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- Commissioner Barnes reported that on February 25, 2002 at 6:00 p.m. Mr.
Winston Scott will be speaking at the FSU- Panama City Campus. He invited
everyone to come out and listen to Mr. Scott.
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Haynes:
- Commissioner Haynes reported that he had been in Tallahassee doing his normal
thing, looking for additional monies, however, he has not been very successful.
Item #5. City Manager's Report:
A. Monthly Department Reports: Provided in packet.
City Manager Lynch stated that a newsletter will be published at the end of the month. He asked that
any articles for the ?Commissioner?s Corner? be provided in the next couple of weeks.
Mayor Kelley reported that he would like to see the paving project map included in the newsletter.
City Manager Lynch reported that notification has been received from FDOT regarding sidewalks on
Hwy 390. FDOT is asking if the City would like to fast track this grant - the amount would be about
$370,000.
It is proposed to four lane Hwy 390 from 23rd Street to Hwy 77. Staff seeks authorization to contact
Bay County urging them to undertake four laning Hwy 390 from Hwy 77 to Hwy 231 during the same
time frame as the State and coordinate with us so that we can use the grant money to lay the sidewalks
and have them unencumbered by any road improvements. Simultaneously, Staff seeks authorization to
send a letter to FDOT requesting a LAP application to fast tract the program.
Motion by Commissioner Schad: To accept the recommendations of Staff as
presented.
Second to the motion: Commissioner Barnes.
On Vote:
Schad: aye
Wittkopf: aye
Haynes: aye
Barnes: aye
Kelley: aye Motion passed: 5-0
City Manager Lynch reported that the Cash & Investment schedule has been provided to the
Commission and at the end of January the City has $3.8 million in the general water, sewer, stormwater
& sanitation accounts.
Item #6. City Attorney's Report:
City Attorney Sale reported that he conducted a review of the City's
litigation files and feels the City is in good shape. He further reported that the Moody case, which is
an ingress/egress condemnation suit, will be doing depositions in the next couple of weeks.
City Manager Lynch stated that he provided the Commission with a map that shows road stabilization
at 630' and road over-lay at 8,634'. Mr. Lynch stated that the money is in the budget and has been
appropriated and Staff would like to begin these projects in the next month.
Motion by Commissioner Schad: To accept the recommendation of Staff as
presented.
Second to the motion: Commissioner Wittkopf.
On Vote:
Schad: aye
Wittkopf: aye
Haynes: aye
Barnes: aye
Kelley: aye Motion passed: 5-0
City Manager Lynch provided the Commission with a 5-year paving plan for review and consideration.
Motion by Commissioner Haynes: To accept the 5-year paving plan as presented.
Second to the motion: Commissioner Barnes.
On Vote:
Haynes: aye
Barnes: aye
Schad: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
PUBLIC HEARING OPENED: 7:17 p.m.
Item #7. Abandonment of 20' drainage easement in exchange for 32.9' drainage easement - Forest Glen:
There was no audience participation and the Public Hearing was closed at 7:18 p.m.
CONSENT AGENDA:
Item #8. Minutes: 1/22/02 - Regular Meeting
Motion by Commissioner Schad: To approve as presented.
Second to the motion: Commissioner Haynes.
On Vote:
Schad: aye
Wittkopf: aye
Haynes: aye
Barnes: aye
Kelley: aye Motion passed: 5-0
Item #9. Acceptance of resignation of Cecelia Lacewell from Beautification Board:
Motion by Commissioner Haynes: To accept the resignation as presented.
Second to the motion: Commissioner Schad.
On Vote:
Haynes: aye
Barnes: aye
Schad: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
OLD BUSINESS:
Item #11. Discussion and possible action regarding Right-of-Entry for Fuel Depot:
Motion by Commissioner Haynes: To approve as presented.
Second to the motion: Commissioner Barnes.
In order to proceed forward with the environmental site assessment at the fuel depot, the City must
execute a Right-of-Entry with Tyndall AFB. This document allows City representatives and its
contractor, Applied Research Associates, access to the site during certain hours for the purpose of
conducting the site assessment.
On Vote:
Haynes: aye
Barnes: aye
Schad: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
Item #12. Discussion and possible action regarding request for Police Department Forfeiture Funds to purchase two lap top computers:
Motion by Commissioner Barnes: To approve as presented.
Second to the motion: Commissioner Haynes.
On Vote:
Barnes: aye
Schad: aye
Wittkopf: aye
Haynes: aye
Kelley: aye Motion passed: 5-0
Item #13. Discussion and possible action regarding approval of final plat for The Hammocks, Phase II:
Motion by Commissioner Haynes: To approve as presented.
Second to the motion: Commissioner Schad.
Mr. Bill Gainey commented on the Hammocks and stormwater drainage.
Ms. Barbara Day commented on the Home Depot mitigation.
City Manager Lynch reported that stormwater is a number one priority with the City. The Hammocks
development is probably the most stringent stormwater examination we have had in the last three years.
Staff feels that the stormwater development has been engineered properly.
On Vote:
Haynes: aye
Barnes: aye
Schad: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
Item #14. Discussion and possible action regarding approval of final plat for The Hammocks, Phase III:
Motion by Commissioner Barnes: To approve as presented.
Second to the motion: Commissioner Haynes
On Vote:
Barnes: aye
Schad: aye
Wittkopf: aye
Haynes: aye
Kelley: aye Motion passed: 5-0
Item #15. Discussion and possible action regarding approval of Development Order for The Timbers Subdivision:
Motion by Commissioner Schad: To approve as presented.
Second to the motion: Commissioner Haynes.
Commissioner Haynes wanted to know where the potable water was coming from.
Mr. Kevin Downs, Panhandle Engineering, stated that they would bore under 24th Street with eleven
directional bores.
Commissioner Haynes and Commissioner Wittkopf were concerned with the number of bores.
Mr. Downs stated that FDEP would not permit the other side because the ditch is considered wetlands.
Motion changed: A Development Order for both phases simultaneously but not to begin
construction until the permits are recovered for Phase II and will be brought back to the
Commission prior to approval.
Commissioner Haynes stated that he did not have a problem with including this in the motion
because a Development Order is good for five years.
On Vote:
Haynes: aye
Barnes: aye
Schad: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
Item #16. Discussion and possible action regarding bid award for construction of Box Culverts at 17th Street:
Sikes Construction, Inc. was the apparent low qualified bidder with a base bid of
$192,607.
Motion by Commissioner Schad: To approve as presented.
Second to the motion: Commissioner Wittkopf.
On Vote:
Schad: aye
Wittkopf: aye
Haynes: aye
Barnes: aye
Kelley: aye Motion passed: 5-0
Item #17. Discussion and possible action regarding
bid award for construction if Forcemains and Master Lift Station Improvements project:
Gulf Coast Utilities Contractors was the apparent low
qualified bidder with a base bid of $395,000.
Motion by Commissioner Barnes: To approve as presented.
Second to the motion: Commissioner Haynes.
Ms. Barbara Day commented on the bid award.
On Vote:
Barnes: aye
Schad: aye
Wittkopf: aye
Haynes: aye
Kelley: aye Motion passed: 5-0
Item #18. First reading of Ordinance 728, abandonment of 15ft. Right of Way in the areas of 24th Street and Minnesota Avenue in exchange for ingress, egress and utility easement:
City Manager Lynch read Ordinance 728 by title only. This was the first reading and no action was required.
Item #19. Public Commentary:
Ms. Barbara Day commented on the new metal detector located in the Commission Room. She felt that
the Mayor/Commission and Staff should have to come through the detector also. She was also
concerned with the Building Official building homes outside of the City.
Mr. Virgil Duffell commented on the metal detector.
Mr. Sammy Day commented on the metal detector.
There was no further business to discuss and the meeting was adjourned at 7:49 p.m.
APPROVED THIS 26th DAY OF FEBRUARY 2002.
Walter T. Kelley, Mayor
ATTEST:
John B. Lynch, City Manager-Clerk
Prepared by Laurie Baker
