The City Commission held a regularly scheduled meeting on March 11, 2003 at 4:00 p.m. in
the Commission Meeting Room at City Hall.
Mayor Kelley called the meeting to order and gave the Invocation. The Pledge of Allegiance
followed.
Mayor Kelley stated that we have policy procedures for the meeting
and we are going to keep to the agenda. He stated that this is a business meeting and he did not
want to see any personal attacks.
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Haynes:
- Commissioner Haynes reported that he will be seeking re-election in April.
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Barnes:
- Commissioner Barnes reported that he participated in Read Across America on
March 7, 2003 at Lynn Haven Elementary School.
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Schad:
- Commissioner Schad reported that he participated in Read Across America on
March 7, 2003 at Lynn Haven Elementary School.
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Wittkopf:
- No report.
Item #5. City Manager's Report:
A. Monthly Department Reports: provided.
B. February 2003 Employee of the Month:
Mayor Kelley presented Ms. Debbie Marley, Planning Coordinator, with the February 2003
Employee of the Month plaque.
City Manager Lynch reported that he recieved a letter from Dr. Peter Sylvester soliciting funds
for indigent care; Dr. Sylvester's office gets funding from the county in the amount of
$1,075,157 per year and City Manager Lynch requests authorization to send a letter to Dr.
Sylvester declining to provide any funds.
Motion by Commissioner Schad: To authorize the City Manager to send a letter to
Dr. Sylvester declining to provide any funds.
Second to the motion: Commissioner Wittkopf.
On Vote:
Schad: aye
Wittkopf: aye
Haynes: aye
Barnes: aye
Kelley: aye Motion passed: 5-0
City Manager Lynch reported that the City has once again received recognition for being a Tree
City USA participant.
Commissioner Barnes stated that the City Attorney provided a written report addressing a
conflict of interest regarding Commission members and voting on the Lynn Haven Methodist
Church request for fee waiver. Commissioner Barnes provided a copy to Ms. Barbara Day.
Item #6. City Attorney's Report:
Mr. Mike Duncan, Harrison, Sale, Thompson & McCloy,
stated that he is a partner with Mr. Rob Jackson who could not be here tonight due to a death
in the family.
CONSENT AGENDA:
Item #7. Minutes:
2/25/03 - Regular Meeting
Motion by Commissioner Schad: To approve as presented.
Second to the motion: Commissioner Barnes.
Mr. Sammy Day commented on the minutes.
Ms. Barbara Day commented on the minutes.
On Vote:
Schad: aye
Wittkopf: aye
Haynes: aye
Barnes: aye
Kelley: aye Motion passed: 5-0
OLD BUSINESS:
Item #8. Discussion and possible action regarding appointment to Leisure Services Advisory Board:
Motion by Commissioner Wittkopf: To appoint Mr. Ken Chisolm to the Leisure
Board.
Second to the motion: Commissioner Haynes.
On Vote:
Wittkopf: aye
Haynes: aye
Barnes: aye
Schad: aye
Kelley: aye Motion passed: 5-0
NEW BUSINESS:
Item #9. Discussion and possible action regarding approval of
Certificate of Concurrency/Development Order for Mowat Highlands Phase XI:
Motion by Commissioner Barnes: To approve as presented.
Second to the motion: Commissioner Haynes.
On Vote:
Barnes: aye
Schad: aye
Wittkopf: aye
Haynes: aye
Kelley: aye Motion passed: 5-0
Item #10. Discussion and possible action regarding
waiver of fees for Lynn Haven Methodist Church:
Staff recommends the City waive some of the fees charged for this
development as part of the negotiations for purchase of the existing church buildings.
Motion by Commissioner Haynes: To authorize waiver of fees as described in
the packet with the Church being responsible for $13,019.92 and it be the
responsibility of the Church to contact the County to see if they will waive the
$1,800.00, furthermore, this will not be part of any negotiations for the existing
church property.
Second to the motion: Commissioner Wittkopf.
Mr. Sammy Day commented on the waiver of fees.
Ms. Barbara Day commented on the fees. She wanted to know if the Salvation Army paid any
fees.
City Manager Lynch reported that they did pay fees and by law you cannot waive impact fees,
however, you can offset in capital improvements that will benefit the City.
On Vote:
Haynes: aye
Barnes: aye
Schad: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
Item #11. Discussion and possible action regarding
County/City Agreement for partnership in countywide GIS (Geographic Information System):
Motion by Commissioner Barnes: To approve as presented.
Second to the motion: Commissioner Haynes.
City Manager Lynch reported that the City has benefited from the GIS over the years, in fact,
we paid $25,000 prior to 1998 for software to be able to gather data; on August 30, 2001 we
paid $17,031 for an update of program data and again on August 15, 2002 we paid $6,800. The
County is offering the City, through a contract, access to better data such as infrastructure and
stormwater information.
Staff recommends approval of this partnership.
Commissioner Schad reported that this is a one year agreement in the amount of $19,195. If
at the end of the one year agreement if the City feels that they have not benefitted we will not
renew the agreement.
Mayor Kelley stated that the attorney has looked at it.
Mr. Claude Mixdorf stated that this is a good idea.
Mr. Larry Wells wanted to know how the City could be sure that they would get updated
information.
Ms. Barbara Day commented on a camera the City purchased years ago to go into the sewer
lines.
Commissioner Barnes stated that this camera was used to find stoppage in the sewer lines.
On Vote:
Barnes: aye
Schad: aye
Wittkopf: aye
Haynes: aye
Kelley: aye Motion passed: 5-0
Item #12. Approval of
Urban Planning and Design Services Contract with RMPK Group, Inc.:
Staff recommends approval of Urban Planning & Design Services Contract with RMPK
Group, Inc. in the amount of $60,000.
Commissioner Haynes stated that he is an affected property owner and will need to recuse
himself from the vote.
Motion by Commissioner Schad: To approve the contract as presented.
Second to the motion: Commissioner Barnes.
Commissioner Wittkopf stated that she and her husband own property one block over from the
proposed area. She stated that she had discussed it with the attorney and he advised her that it
was okay to vote because the boundaries have not yet been established.
Commissioner Schad reported that the City had requested RMPK Group, Inc. to provide totals
for other cities comparable to Lynn Haven and they range from $83,780 to $65,000. He stated
that our price is within the realm of what other cities are being charged.
Ms. Barbara Day commented on redevelopment. She wanted to know if this would be a sign
of taxation.
City Manager Lynch reported that West Florida Regional Planning Council is conducting a
blight study at this time. Tax Incremental Finance means that any increase in taxes remains in
the district that was determined to be a CRA. Mr. Lynch reported that this contract would not
be in affect until we have a clear signal from WFRPC that the blight study is complete.
On Vote:
Schad: aye
Wittkopf: aye
Barnes: aye
Kelley: aye Motion passed: 4-0
Item #13. Discussion and possible action regarding
Pinnacle Housing Group’s request for assistance relative to the State Housing Initiative Partnership (SHIP) in accordance with Lynn Haven Resolution 94-09-131:
Motion by Commissioner Haynes: To grant $37,500.00 to this program and that
it will relieve us of the responsibility of Resolution 94-09-131.
Second to the motion: Commissioner Schad.
Mayor Kelley stated for the record that Mr. Dan Duda, Mr. John Robbins and Mr. Tim Wheat
were present in the audience.
Commissioner Wittkopf asked if this would be non-subsidized housing.
City Manager Lynch stated that was correct.
Ms. Barbara Day commented on the amount to be granted.
On Vote:
Haynes: aye
Barnes: aye
Schad: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
Motion by Commissioner Schad: To authorize the City Attorney to repeal Resolution 94-09-131.
Second to the motion: Commissioner Wittkopf.
On Vote:
Schad: aye
Wittkopf: aye
Haynes: aye
Barnes: aye
Kelley: aye Motion passed: 5-0
Item #14. Public Commentary:
Mr. Sammy Day commented on case law. He also stated that he may decide to run for election.
Ms. Barbara Day commented on the 98/99 budget. She also commented on paperwork she
submitted to the City that was forwarded to the State Attorney’s Office alleging wrong doing
within the City.
Ms. Shirley Rowe commented on the Code Enforcement Board. She stated that she would like
to know when the meetings took place.
Mr. Claude Mixdorf suggested that notice regarding Code Enforcement Board meetings be
placed on the marquis and the City web page.
City Manager Lynch stated that when the City went through the financial situation together
every document was substantiated by the auditor.
There was no further business to discuss and the meeting was adjourned at 4:51 p.m.
APPROVED THIS 25th DAY OF MARCH 2003.
Walter T. Kelley, Mayor
ATTEST:
John B. Lynch, City Manager-Clerk
Prepared by Laurie Baker
