CITY OF LYNN HAVEN
CITY COMMISSION MEETING MINUTES
JUNE 8, 2004 - 4:00 P.M.
The City Commission held a regularly scheduled meeting on Tuesday, June 8, 2004 at 4:00 p.m. in the Commission Meeting Room at City Hall.
Present:
Walter T. Kelley, Mayor
Roger P. Schad, Mayor Pro Tem/Commissioner
Harold Haynes, Commissioner
Frances Wittkopf, Commissioner
John B. Lynch, City Manager
Robert C. Jackson, City Attorney
Dennis Kiah, Assistant Police Chief
Mayor Kelley called the meeting to order and gave the Invocation. The Pledge of Allegiance followed.
Item #3. Mayor's Report:
Mayor Kelley introduced Ms. Jessica Williams, Girls State Representative. Mayor Kelley also reported that he will be attending the FLC Legislative Wrap-Up meetings in Orlando on Friday, June 11, 2004.
Item #4. Commissioners Report:
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Wittkopf:
- Commissioner Wittkopf stated that she attended the Memorial Day service on May 30, 2004, hosted by the Lynn Haven Garden Club; it was a very nice service. Commissioner Wittkopf asked the status of Porter Park.
Motion by Commissioner Schad: To excuse Commissioner Barnes from the meeting.
Second to the motion: Commissioner Wittkopf.
On Vote:
Schad: aye
Wittkopf: aye
Haynes: aye
Kelley: aye Motion passed: 4-0
Motion by Commissioner Schad: To authorize the City donating $1,000 for the commission of the USS Momsen.
Second to the motion: Commissioner Wittkopf.
On Vote:
Schad: aye
Wittkopf: aye
Haynes: aye
Kelley: aye Motion passed: 4-0
Motion by Commissioner Schad: To authorize staff to send out an RFP for a facilitator to help in a planning session for the next five years.
Second to the motion: Commissioner Haynes.
On Vote:
Schad: aye
Wittkopf: aye
Haynes: aye
Kelley: aye Motion passed: 4-0
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Haynes:
- No report.
Item #5. City Manager's Report:
City Manager Lynch reported that he and members of the Commission will meet with Mr. Al Lowas, Director of Air Force Real Property, on June 10, 2004 to discuss the Fuel Depot, make a site visit and have a working lunch.
A. Monthly Reports: provided.
B. Employee of the Month - May 2004: Mr. Eric Bush, Leisure Services, was recognized as the Employee of the Month for May 2004.
City Manager Lynch reported that he will be on vacation June 11-16, 2004.
Agenda Changes:
Item #14. Ordinance 769 - Deleted.
Item #5. Approval of Development Order for Greentree Subdivision:
City Manager Lynch reported that DCA faxed a letter regarding the Large Scale Amendment. The letter states that DCA will conduct a compliance review and issue a Notice of Intent regarding the adopted comprehensive plan amendment on or about July 13, 2004.
Motion by Commissioner Schad: To approve a Conditional Development Order for Greentree Subdivision pending the DCA compliance review.
Second to the motion: Commissioner Haynes.
City Manager Lynch stated that he would like Commission approval to draft a letter to the Developer stating that if the review comes back non-conforming he will have to make it conforming.
Commissioner Haynes withdrew his second to the motion.
Amended Motion by Commissioner Schad: To approve a Conditional Development Order for Greentree Subdivision and authorize the City Manager to draft a letter to the Developer.
Second to the motion: Commissioner Haynes.
On Vote:
Schad: aye
Wittkopf: aye
Haynes: aye
Kelley: aye Motion passed: 4-0
Item #6. City Attorney:
Resolution 2004-06-353, authorizing the issuance of a note in the principal amount of $800,000 for acquisition of buildings and property (Methodist Church):
City Manager Lynch read Resolution 2004-06-353 by title only.
City Attorney Jackson stated that closing for the church property is scheduled for next week; authorization from the last commission meeting allowed the City Manager to seek financing from Peoples First for a portion of the purchase price; the rates received were tax exempt rates and with tax exempt rates you have to issue a note from the City; the tax exempt note is up to $800,000.
City Manager Lynch stated that this ends up being the collateral.
Mr. Larry Wells commented on the note.
Motion by Commissioner Schad: To approve Resolution 2004-06-353 as presented.
Second to the motion: Commissioner Wittkopf.
On Vote:
Schad: aye
Wittkopf: aye
Haynes: aye
Kelley: aye Motion passed: 4-0
PUBLIC HEARING OPENED: 4:25 P.M.
Item #7. Redevelopment Trust Fund for the Lynn Haven Community Redevelopment Area:
Ms. Barbara Day stated that she was concerned with the CRA plan.
There was no further audience participation and the PUBLIC HEARING was closed at 4:27 p.m.
CONSENT AGENDA:
Item #8. Minutes:
5/25/2004 - Regular Meeting
Motion by Commissioner Schad: To approve as presented.
Second to the motion: Commissioner Wittkopf.
On Vote:
Schad: aye
Wittkopf: aye
Haynes: aye
Kelley: aye Motion passed: 4-0
OLD BUSINESS:
Item #9. Second and final reading of Ordinance 762, establishing a Redevelopment Trust Fund for the Lynn Haven Community Redevelopment Area:
City Manager Lynch read Ordinance 762 by title only.
Motion: Commissioner Haynes: To approve Ordinance 762 as presented.
Second to the motion: Commissioner Schad.
Commissioner Wittkopf stated that Panama City Beach commission sits as the CRA board.
Ms. Barbara Day commented on the CRA.
On Vote:
Haynes: aye
Schad: aye
Wittkopf: aye
Kelley: aye Motion passed: 4-0
NEW BUSINESS:
Item #10/ First reading of Ordinance 765, Annexation, RAD Real Estate, LLC.(Baldwin Rd/Wilson Avenue):
City Manager Lynch read Ordinance 765 by title only. This was the first reading and no action was required.
Item #11. First reading Ordinance 766, Annexation, Virginia Boyette (Baldwin Rd/Wilson Avenue):
City Manager Lynch read Ordinance 766 by title only. This was the first reading and no action was required.
Item #12. First reading Ordinance 767, Annexation, Ken Merriam (Baldwin Rd/Wilson Avenue):
City Manager Lynch read Ordinance 767 by title only. This was the first reading and no action was required.
Item #13. First reading Ordinance 768, SSA-04-1, Residential to Commercial, Ken Merriam:
City Manager Lynch read Ordinance 768 by title only. This was the first reading and no action was required.
Item #14. First reading of Ordinance 769, Annexation, Preble-Rish (Aberdeen Parkway):
Deleted.
Item #15. First reading of Ordinance 770, SSA-04-2, Recreation Open Space to Mixed-Use, Preble-Rish:
City Manager Lynch read Ordinance 770 by title only. This was the first reading and no action was required.
Item #16. Discussion and possible action regarding approval of Development Order for Bay Haven Charter School:
City Manager Lynch stated that this is a unique circumstance for the City & the School. The construction of the school comes under the Bay County School Board. In addition, the County and the City has some transportation requirements that include a traffic signal for the City and some road improvement/turning lanes for the County; this would require an interlocal agreement between the County and the City. The school should have their permits for water and sewer by Friday; they should have the Corps permit within 30 days.
Motion by Commissioner Haynes: To approve the CO/DO as presented.
Second to the motion: Commissioner Wittkopf.
Mr. Larry Wells commented on the CO/DO for Bay Haven Charter School.
On Vote:
Haynes: aye
Schad: aye
Wittkopf: aye
Kelley: aye Motion passed: 4-0
Item #17. Discussion and possible action regarding updated Bay County Transportation Planning Organization Agreement:
The agreement has been revised to include two city members, to add Mexico Beach and to change the name to Bay County Transportation Planning Organization.
Motion by Commissioner Wittkopf: To approve the agreement as presented.
Second to the motion: Commissioner Schad.
Mayor Kelley reported that the new member is Commissioner Harold Haynes.
On Vote:
Wittkopf: aye
Haynes: aye
Schad: aye
Kelley: aye Motion passed: 4-0
Item #18. Discussion and possible action regarding Request for Proposals for consulting services to apply for and administer a CDBG Housing Rehabilitation grant:
Staff recommends approval to proceed with a RFP for consulting services to apply for and administer a CDBG Housing Rehabilitative grant. Consultants are willing to write the application at no cost to the City with the understanding that they will administer the grant should it be awarded. All consultant fees are paid for through CDBG funding.
Ms. Jessica Williams, Girls State, gave the presentation for the CDBG Housing Rehabilitation grant request.
Motion by Commissioner Haynes: To approve the request as presented.
Second to the motion: Commissioner Wittkopf.
Ms. Barbara Day commented on the housing grant.
Commissioner Haynes stated that in 1991/1992 the City got a housing grant that benefited 28-30 homeowners.
On Vote:
Haynes: aye
Schad: aye
Wittkopf: aye
Kelley: aye Motion passed: 4-0
Item #19. Public Commentary:
Mr. Larry Wells commented on the RFP/RFQ for the facilitator. He wanted to know how long it would take.
Ms. Barbara Day commented on the Burton Study.
Mr. Sammy Day stated that the Commission is the scaredest bunch he has ever seen.
There was no further business to discuss and the meeting was adjourned at 4:51 p.m.
APPROVED THIS 22nd DAY OFJULY 2004.
Walter T. Kelley, Mayor
ATTEST:
John B. Lynch, City Manager-Clerk
Prepared by Laurie Baker
