CITY OF LYNN HAVEN
CITY COMMISSION MEETING MINUTES
JUNE 13, 2006 - 4:00 P.M.
The City Commission held a regularly scheduled meeting on Tuesday, June 13, 2006 at 4:00 p.m. in the Commission Meeting Room at City Hall.
Present:
Walter T. Kelley, Mayor
Antonius G. Barnes, Mayor Pro Tem/Commissioner
Jimmy H. Hughes, Commissioner
Roger P. Schad, Commissioner
Frances Wittkopf, Commissioner
Charlene V. Messer, Assistant City Manager/Clerk
Robert C. Jackson, City Attorney
Dennis Kiah, Assistant Chief of Police
Absent: John B. Lynch, City Manager
Mayor Kelley called the meeting to order and Commissioner Barnes gave the Invocation. The Pledge of Allegiance followed.
Item #3. Mayor's Report:
Mayor Kelley reminded everyone about Concerts in the Park tonight and invited them to attend.
Item #4. Commissioner's Report:
Barnes: Commissioner Barnes stated that he would like to have support for a historical society in Lynn Haven.
Commissioner Schad presented documentation where the City approved the formation of the Lynn Haven Historical Preservation Committee in 1998. The Committee was asked to present to the Commission goals and objectives. Commissioner Schad suggested that the new committee take this information and continue on with the formation of the historical society.
Mayor Kelley suggested Commissioner Barnes head up this committee.
Motion by Commissioner Barnes: To advertise in the newspaper, web page and on the City's marquee announcing an organization meeting.
Second to the motion: Commissioner Wittkopf.
On Vote:
Barnes: aye
Schad: aye
Hughes: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
Wittkopf: Commissioner Wittkopf stated that she had just returned from a trip out west and is glad to be home.
Hughes: No report.
Schad: No report.
Item #5. City Manager's Report:
Asst. City Manager Messer read a letter from the Florida Department of Transportation thanking Mayor Kelley for his participation on the FTP 2025 steering committee. The FTP Committee presented the Mayor a clock for his services. A copy of the FTP 2025 plan is on file in City Hall.
A. Employee of the Month - May 2006: Patrolman Eric Casey, Police Department, was presented the Employee of the Month award for May 2006 for his hard work and dedication to the City.
Asst. City Manager Messer reported that the City experienced technical difficulty with the sound system at the May 23, 2006 meeting; repairs have been made and the tape should go to ComCast and Knology without incident.
B. Colorado Avenue Traffic Enforcement: Asst. City Manager Messer reported that the packet included a 30 day synopsis from the LHPD of the traffic enhancement on Colorado Avenue; a total of 47 citations were issued for excessive speed.
Motion by Commissioner Barnes: To continue enforcement in the area for an additional 30 days, as this appears to be working, and bring back to the Commission at the end of the 30 days.
Second to the motion: Commissioner Wittkopf.
On Vote:
Barnes: aye
Schad: aye
Hughes: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
Asst. City Manager Messer reported that Mr. Emory Pitts, LH Building Official, has turned in his resignation effective June 30, 2006. Ms. Messer asked for authorization to meet with City Attorney Jackson to negotiate an Interlocal Agreement for building inspection services with Bay County. Ms. Messer reported that she would bring the Interlocal Agreement to the Commission for approval at the next meeting.
Motion by Commissioner Schad: To accept the recommendation of Staff as presented.
Second to the motion: Commissioner Wittkopf.
On Vote:
Barnes: aye
Schad: aye
Hughes: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
Item #6. City Attorney's Report:
City Attorney Jackson reported that he has spoke with the Supervisor of Elections office regarding approving an agreement with the SOE office to use the City Hall Annex as a polling place for upcoming elections. The SOE office is requesting permission to improve the handicap accessability of the premises.
Asst. City Manager Messer reported that the City would take care of striping the parking area and marking the handicap spaces.
Commissioner Hughes stated that he was concerned with the parking spaces along 9th Street.
Asst. City Manager Messer reported that Mr. Bob Olson, Public Works Director, checked the spaces and they are adequate.
Motion by Commissioner Barnes: To task the City Manager to provide a parking diagram for the Commission to review at the next meeting.
Second to the motion: Commissioner Schad.
On Vote:
Barnes: aye
Schad: aye
Hughes: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
Item #7. Public Hearing Opened:
4:17 p.m.
Small Scale Plan Amendment, SSA-06-4, Dunn Property, East of Minn. Avenue between 26th Street and Mosley Drive, Commercial and Recreation Open Space to Medium Density Residential: The property is located at the southeast corner of Minnesota Avenue and 26th Street and is 9.55 acres±. The request is within the guidelines of Florida Statutes, Chapter 163. The Planning Commission concurs with the request.
Commissioner Wittkopf stated that the traffic study shows an “E” which is not good.
After audience participation the Public Hearing was closed at 4:20 p.m.
CONSENT AGENDA:
Item #8. Minutes: 5/23/2006 - Regular Meeting
Motion by Commissioner Schad: To approve as presented.
Second to the motion: Commissioner Barnes.
On Vote:
Barnes: aye
Schad: aye
Hughes: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
OLD BUSINESS:
Item #9. Second and final reading of Ordinance 851, Small Scale Plan Amendment, SSA-06-4, Neal Dunn, Minn. Avenue/26th Street:
Asst. City Manager Messer read Ordinance 851 by title only. This was the second and final reading.
Motion by Commissioner Schad: To approve as presented.
Second to the motion: Commissioner Barnes.
Commissioner Wittkopf stated that she was concerned with the level of the traffic study.
On Vote: Schad: aye
Hughes: aye
Wittkopf: no
Barnes: aye
Kelley: aye Motion passed: 4-1
NEW BUSINESS:
Item #10. Discussion and possible action regarding appointment to General Employees' Pension Board:
Staff recommends approval to ratify Glendora (Peggy) Brunson's appointment to the General Employees' Pension Board of Trustees effective immediately with a term expiration date of December 31, 2006.
Motion by Commissioner Schad: To approve as presented.
Second to the motion: Commissioner Wittkopf.
On Vote:
Barnes: aye
Schad: aye
Hughes: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
Item #11. Discussion and possible action regarding approval of a three year, fixed rate contract agreement with Infinite Energy to provide natural gas to the City as a Pool Manager:
Staff recommends approval of a three year, fixed rate contract agreement with Infinite Energy for natural gas. Due to the ever increasing demands for natural gas and the effects of recent hurricanes on gas infrastructure, rates have been unstable for the past couple of years. A three year fixed rate contract will be $1.10 + pass thru costs; pass thru costs are the costs associated with getting gas from the well head to the TECO Peoples Gas front gate and is typically 5¢ to 8¢ per therm.
Motion by Commissioner Barnes: To approve as presented.
Second to the motion: Commissioner Schad.
On Vote:
Barnes: aye
Schad: aye
Hughes: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
Item #12. Discussion and possible action regarding 2006/07 Strategic Planning Conference:
Motion by Commissioner Barnes: To set the Strategic Planning Conference date for July 13, 2006.
Second to the motion: Commissioner Schad.
Commissioner Wittkopf stated that she would like to have it sooner.
Mayor Kelley stated that it was discussed at the workshop and this was the earliest date available to accommodate everyone.
On Vote:
Barnes: aye
Schad: aye
Hughes: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
Item #13. Discussion and possible action regarding salary study:
Commissioner Barnes stated that the City has 16 job openings at this time and he is concerned with the high turnover rate. Mr. Barnes stated that it was time for a salary survey and requested staff to work with Cody & Associates for this study.
Asst. City Manager Messer stated that Cody & Associates had contacted her and stated that they would do the survey for $9,900 plus airfare.
Commissioner Schad stated that airfare should be capped at $1,500.
Motion by Comissioner Barnes: To authorize the salary survey to be done and not to exceed the price of $11,500 including airfare.
Second to the motion: Commissioner Wittkopf.
Commissioner Hughes stated that he was glad that Commissioner Barnes brought this issue to light and believes that it is something that needs to be done.
Commissioner Barnes stated that the survey could be complete in 45 days and can be implemented in the FY06/07 budget.
On Vote:
Barnes: aye
Schad: aye
Hughes: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
Item #14. Discussion and possible action regarding plans for Commission Meeting room:
Motion by Commissioner Barnes: To authorize the City Manager to task Mr. Elmesky to present to the Commission, Workshop - June 26, 2006 @ 3:00 p.m., a couple of different renderings for the proposed City Hall Annex commission room.
Second to the motion: Commissioner Schad.
On Vote:
Barnes: aye
Schad: aye
Hughes: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
Item #15. Discussion and possible action regarding Hold Harmless Agreement for fireworks:
City Attorney Jackson stated that this is an agreement with TAFB for usage of the Fuel Depot for the firing of the July 4, 2006 fireworks. In the past the City has used a barge for this event, however, it doesn't appear that this is an option this year. The City has $1mil insurance and the fireworks contractor has $5mil insurance.
Motion by Commissioner Schad: To approve as presented.
Second to the motion: Commissioner Wittkopf.
On Vote:
Barnes: aye
Schad: aye
Hughes: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
Item #16. First reading of Ordinance 852, Small Scale Plan Amendment, SSA-06-6, John P. Cope, east of Carla Lane and south of Hwy 390:
This property is approx. 2.5 acres. The owner is requesting that the land use designation be changed from Mobile Home Park to Medium Density Residential. Asst. City Manager Messer read Ordinance 852 by title only. This was the first reading and no action was required.
Item #17. First reading of Ordinance 853, zoning change, SDT, LLC, east of Hwy 77, north of 24th Street, west of Minn. Avenue and south of Chambless Street:
This property is approx. 4.17 acres. The owner is requesting that the zoning be changed from Residential BBB to Semi-Business/Mixed Use District R/C1. Asst. City Manager Messer read Ordinance 853 by title only. This was the first reading and no action was required.
Item #18. First reading of Ordinance 854, annexation, CCS Land, LLC, east of East Avenue and Camryn's Crossing I and north of 39th Street:
This property is approx. 16.8673±. The property is contiguous to the City and water and sewer are available. Asst. City Manager Messer read Ordinance 854 by title only. This was the first reading and no action was required.
Item #19. Discussion and possible action regarding final plat approval for Brookwood Subdivision:
Brookwood Subdivision is located at the dead end of 24th Street west of the railroad and will consist of 22 single family homes on 10.70 acres. All requirements of the City Code have been met. Staff recommends approval.
Motion by Commissioner Schad: To approve as presented.
Second to the motion: Commissioner Barnes.
On Vote:
Barnes: aye
Schad: aye
Hughes: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
Item #20. Discussion and possible action regarding final plat approval for North Haven Estates:
North Haven Estates is located on Hwy 390 east of Delaware Avenue and will consist of sixteen 60' lots. All requirements of the City Code have been met and the development is consistent with and compatible to the existing surrounding land use. Staff recommends approval.
Motion by Commissioner Barnes: To approve as presented.
Second to the motion: Commissioner Schad.
On Vote:
Barnes: aye
Schad: aye
Hughes: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
Item #21. Discussion and possible action regarding appointment to Planning Commission:
Motion by Commissioner Schad: To accept the resignation of Ms. Shirley Rowe from the Planning Commission and to send her a letter thanking her for her services.
Second to the motion: Commissioner Wittkopf.
On Vote:
Barnes: aye
Schad: aye
Hughes: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
Motion by Commissioner Schad: To appoint Mr. William Tollman to the Planning Commission.
Second to the motion: Commissioner Barnes.
On Vote:
Barnes: aye
Schad: aye
Hughes: aye
Wittkopf: aye
Kelley: aye Motion passed: 5-0
There was no further business to discuss and the meeting was adjourned at 4:44 p.m.
APPROVED THIS 27th DAY OF JUNE 2006.
Walter T. Kelley, Mayor
ATTEST:
John B. Lynch, City Manager/Clerk
Prepared by Laurie Baker
