Records
About
The Records Section assists public and law enforcement personnel with copies of reports, case files, and arrest records. This section is also responsible for maintaining, updating and validating all records. Report copies are available, Monday through Friday 7:00 a.m. to 4:00 p.m.
Fees
All fees must be paid in full prior to copying and producing the requested material and before any records are mailed or picked up. Depending on the size and format of the records requested – some records cannot be emailed. Payment must be made in exact cash in appropriate denominations, money order, or by cashier's check (make payable to the City of Lynn Haven). All payments are non-refundable. Personal checks and credit card payments are not accepted. If you fail to pay the charges indicated on the final invoice for any reason, LHPD will require payment of a past due amount before fulfilling a new request.
If the nature or volume of public records to be inspected or copied requires the use of other supervisory assistance of information technology resources, a special service charge will be billed at the rate of $23.00 per hour. If the nature or volume of public records to be inspected or copied requires the use of clerical assistance of more than thirty (30) minutes, a special service charge will be billed at a rate of $19.00 per hour (this includes locating, assembling, redacting and/or copying the material). It is the sole discretion of this department, to reserve the right to request a deposit if the nature of the records to be copied or inspected are high in volume, requires extensive research, senior level supervisory assistance/review, counting the documents, and/or removing exempt or confidential documents/information. If the total costs exceeds the deposit paid, the requestor must pay the remaining balance prior to this department producing the records. If, upon completion of the records request, it is determined that the total cost to produce the records is less than the deposit paid, this office will refund the overpayment. Refunds may take up to 6 to 8 weeks.
- 14” x 8-1/2” or less – one sided: $ .15
- 14” x 8-1/2” or less – two sided: $ .20
- CD/USB/Thumb drive cost if requested: $7-$15 depending on size required. (Due to FDLE/FBI CJIS Security Policies, we cannot accept outside CDs, USB thumb drives, digital memory cards, or other electronic media.)
- Certified copies: $1.00 per copy plus duplication fee.
Exceptions to this policy must be approved in writing by the Chief of Police.
Contact Us
The Records Department is located at 901 B Ohio Ave and open Monday through Friday from 7:00 a.m. to 4:00 p.m. (Closed on City Holidays). You can email the Records Division or call us at 850-265-4111 for additional information.