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Application deadline is August 21, 2026. Your payment MUST be turned in on or before the Wednesday before your approved date of participation by 4:30 p.m., regardless of form of delivery.
Effective January 1, 2025, all approved food vendors participating in City of Lynn Haven events MUST provide proof of insurance that includes the City of Lynn Haven as an additional insured party. This is a required document.
There will be no special requests for location of your booth space unless you have a medical or health condition.
Please do not show up before the arrival time given on the day of the event. Your event space will not be marked until this arrival time and you will be asked to wait until this time. If for some reason you need more time than the allotted set up time, please speak with a Marketing and Communications team member at least two days in advance. Please do not choose an unmarked space and start setting up as you will be asked to move to your correct space.
Vendors are responsible for collecting sales tax (state plus applicable local discretionary sales surtax) on each taxable transaction. For more information, please visit http://dor.myflorida.com/dor/taxes/sales_tax.html
There is NO exclusivity of products.
Rain Policy: We will only grant refunds if applicable when the event is a complete rain-out and is defined as imminent weather causing the event to be canceled by the City of Lynn Haven. If this occurs, you will be notified by a City of Lynn Haven staff member on the day of the event.
Vendors are expected to remain open during official event hours. Closing early negatively affects your neighbors and the entire venue. If for some reason you must leave before the event is over, you must walk your merchandise from the area.
Vendors are responsible for providing their own equipment for set up and equipment to run during the event (tables, chairs, canopies, electricity, water, etc.)
Please be prepared to secure your pop-up tent and/or set up items in case of windy or inclement weather.
You will be assigned a time and space to set up for the event. If you do not show up on time, you will lose your space. No refund will be issued.
Vendors who have been approved may only sell the items that were listed on the application and approved.
Please make checks payable to: City of Lynn Haven. To mail vendor form, please mail to: City of Lynn Haven, Attn: Communications/Special Events, 817 Ohio Avenue, Lynn Haven, FL 32444. Do not submit payment with your application form. Refunds will take 2-3 weeks to process.
Exclusivity is not guaranteed.

For additional information, please contact the Marketing & Communications Team at 850-248-0483 or 850-248-0530, Monday-Friday from 7:30 a.m. to 4:30 p.m. or email us at communications@cityoflynnhaven.com.

Booth description*

Provide a description or list of items being sold along with an attached photo of your display, if applicable.

HOLD HARMLESS, INDEMNIFICATION AND INSURANCE

The vendor agrees that he/she will indemnify and save harmless the City of Lynn Haven and all employees from any and all liability claims, damages, losses, expenses (including attorney’s fee), proceedings and agrees that he/she will, at his/her own expense, defend and all actions, suits or proceedings which may be brought against the City in connection with the vendor. The vendor agrees that he/she will satisfy, pay and discharge any and all judgments that may be entered against the City in any such action or proceeding.

Electronic Signature Agreement*

By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

I agree.

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Fall Concert Series Food Vendor Application 2026

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